how to make archive folder in outlook 2016

#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#
#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 PASSWORD#
#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 OFFLINE#
#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 WINDOWS#

Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.

#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 PASSWORD#

If you select the Save this password in your password list check box, make a note of the password in case you need to open the. Store the passwords that you write down in a secure place away from the information that they help protect. If you forget your password, Microsoft cannot retrieve it. It is critical that you remember your password. A pass phrase that uses 14 or more characters is better. Passwords should be 8 or more characters in length.

Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Your password can have up to 15 characters. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. If you want, choose a password for this data file. Note: For improved security, only dots appear when you type. In the Create Microsoft Personal Folders dialog box, in the Name box, enter a display name for the. In the Create or Open Outlook Data File dialog box, in the File name box, enter a name for the file, and then choose OK. On the File menu, point to New, and then choose Outlook Data File.Ĭlick Office Outlook Personal Folders File (.pst), and then select OK. This file format cannot be read with Microsoft Outlook 97, 98, 2000, or 2002. pst file in the latest file format, which supports larger files and Unicode character sets. pst file in Outlook 2003/Office Outlook 2007 formatīy default, Outlook creates a. When you run Outlook for the first time, the necessary data files are created automatically. To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional.

pst files are used for POP3, IMAP, and HTTP accounts. ost files are used only when you have an Exchange account and chose to work offline, or you use Cached Exchange Mode.

#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 OFFLINE#

To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file (.ost) on your computer. With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server.

Clear the Run autoarchiving every n days check box.Outlook uses a data file to save items on your computer, the Outlook Personal Folders file (.pst).

Under AutoArchive, click AutoArchive Settings.

To archive only when you want it, disable the autoarchive feature.

This option does not cancel the exclusion of these items, but allows you to ignore the Do not auto-archive setting only for this archive.

Check the Include items box with the “Do not auto-archive” check box selected to archive individual items excluded from automatic archiving.

For example, you may want to store items in the Sent folder longer than in the Inbox folder If you want to archive some folders using different settings, you can create multiple.Under Archive items older than enter date.Click Archive this folder and all subfolders, then select the folder you want to archive.In Outlook 2016: Click File> Info> Tools> Clean Old Items. In Outlook 2013, click File> Info> Cleanup Tools> Archive. This way you can control which items are archived, where to store them and how old they must be to be archived. If necessary, you can also archive items manually. For more information, see Automatically archiving older items. If you need to reduce the size of your mailbox, you can use an online archive in Office 365 for enterprise or archive items manually.īy default, Outlook archives items at regular intervals using the AutoArchive feature. Using the Archive button to move the message to the Archive folder does not reduce the size of the mailbox. You cannot change the location of the Archive folder for accounts in Office 365 and Exchange services. If you use Outlook with an Exchange or Exchange Online account, folder policies, such as retention policies, apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder that will be used as the Archive folder. For accounts in Office 365,, and Exchange, the Archive folder is one of the default Outlook folders, as do the Inbox, Sent Items, and Deleted Items folders. The methods you can use depend on the type of email account you have set up in Outlook.Īll accounts have access to the Archive folder. There are several ways to archive messages in Outlook.

#HOW TO MAKE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#

How to create a new archive folder in Outlook? To prevent it from overfilling, you can move older items to the archive – a separate Outlook data file (.pst) that you can open in Outlook if needed. The Outlook mailbox has a certain size, and new e-mail messages are unlikely to stop coming.

How to make archive folder in outlook 2016